General Meeting Information

Date: November 9, 2023
Time: 3:00-4:20 p.m.
Location: Zoom:

  • Agenda

    Time Agenda Item Purpose |
    Discussion Leader
    3:00 p.m. Approve notes from 10/12/2023 A
    Co/Vice Chairs
    3:05 p.m. New Academic Senate Rep & Vice Chair I
    Vice Chairs
    Academic Senate confirmed Patty Guitron as the AS designee &  Vice Chair to the committee. Members welcomed Patty.
    3:10 p.m. Review and approval of mission, role & charge & guiding principles D/A
    3:30 p.m. Higher Education Emergency Relief Fund (HEERF) 
    HEERF section from 2023-24 Adopted Budget (pages 90-91) & Planned HEERF Funding Uses Draft as of: 06/14/2021
    Report out from DBAC. Closing the loop from reporting previously performed in APBT. HEERF is closed out. FHDA received $65,971,555. $28m for student aid and $37.9m as institutional aid. Both colleges expended their full allocation. Lost revenue of $30m was claimed under the allowable expenditure categories.  Direct student aid e.g laptops, books, instructional lab kits, bookstore shipping, etc.. Large part was used as financial support for lost revenue due to COVID-19 for DASG (Flea market/enrollment/movie tickets all of things that bring DASG revenue), Dining Services, OTI, Bookstore. etc. Other expenditures included PPE supplies and specialized cleaning. Capital Projects such as HVAC system upgrades, WiFi expansion, touchless water filling bottle stations, student zoom spaces, hyflex classrooms, etc.
    3:50 p.m. COVID Block Grant 5 Year Plan - Estimated Annual Needs I
    Report out from DBAC. COVID Block Grant is $16m districtwide. DAC allocated $6.4m. State Grant with multiple uses related to COVID but more flexible. District asked for 5-year spending plan. Note the plan is an estimate and may change depending on needs. Over 5-years: Promise Program  $3M. Tutoring $1M. Student athlete transportation $1.5M. Guided Pathways transition $900K.
    4:10 p.m. Quick News All 50% law: number is 50.83%.
    De Anza name change: Chancellor's office has not received a formal approach requesting that De Anza College change its name. Would be a huge undertaking and would have a large cost associated with it. Colleges have codes used by all federal agencies i.e. for financial aid & CCC apply etc.
    Lottery Allocations: Changes to shared governance model has resulted in more work for Fiscal Services. Lottery allocations are done in RAPP. Fiscal services are updating budgets but work is labor intensive. 
    2023/2024 State Budget: State is anticipating significant State deficit which impacts education budgets.
    50% law: Executive Director, Fiscal Services, Raquel Puentes, coming to RAPP to present . RAPP will invite BAC to the meeting.
    4:15 p.m. Upcoming agenda items for AY23/24

    2023/2024 State Budget (I/D)

    FON & 50% law (I/D)

    General Fund Vacant Position Review and Release of funds to RAPP (I/D/A/R)

    All Agenda setting

    A = Action
    D = Discussion
    I = Information

    BAC supporting documents are posted here: Budget Advisory Committee Documents

    Budget Advisory Committee (BAC)
    Budget Task Force (BTF)
    50% Law = The Fifty Percent Law requires all community college districts to spend at least half of their “Current Expense of Education” for “Salaries of Classroom Instructors.”  
    Faculty Obligation Number (FON) = The California Code of Regulations (CCR), Title 5 Section 51025 requires community college districts to increase their base number of full-time faculty over the prior year in proportion to the amount of growth in funded credit FTES.
    Institutional Research (IR)
    Legislative Analyst’s Office (LAO)
    Resource Allocation and Program Planning (RAPP)
    Supplemental Retirement Plan (SRP)

    Meeting ID Start 11/9/23 14:57
    Budget Advisory Committee Meeting End 11/9/23 15:39
    Name (Original Name) Total Duration (Minutes)
    16508632170 39
    Adam Contreras 14
    Adriana 2
    Christina G. Espinosa-Pieb (she,her, ella) 38
    Eric Mendoza 43
    Erick Aragon 39
    Lisa Ly 36
    Martin Varela 36
    Pam Grey 42
    Patty Guitron 39
    Pippa Gibson 41
    Rob Mieso 39
    Tim Shively 33
    Vins Chacko 39

Documents and Links

Back to Top