January 25, 2024

November 16, 2024 Minutes approved.

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College Council Membership 

Holmes discussed the current college council membership which does not include all Senior Staff. Members noted the previous membership when PBTs where in place and the transition to RAPP, the Vice President of Student Services, Instruction and Administrative Services were voting members. Members wondered if this was an oversight in the transition, while some noted the benefits of having senior staff in the membership, others requested time to discuss with their constituents. Members agreed to discussed with their constituencies the addition of VPs as voting members to the college council membership and vote at the next meeting.

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Student Equity Achievement (SEA) 2022-2025 Plan - Data Update

Ly presented the plan data and progress update on SEA as per the attached document. The PowerPoint presentation noted the overview, metrics, disaggregation groups data, DI methodology and plan progress.

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Measure G Megaproject Task Force Update 

Holmes noted that he reviewed previous board meetings and minutes going back to 2015 to look at the history of the mega project, to see how decisions were made and the information the board had. Woodbury also listened to every board meeting since February 2023 until now to provide a summary of what was said at those meetings. Holmes noted reaching out to the former Chancellor to better understand how the services for students building became part of measure G. It can be found in the 2016 to 2021 plan how the services for students building and art’s complex came forward. Holmes highlighted the outstanding job the task force did in presenting to the board their recommendations at the August board meeting, at that time the question was what the cost would be.  

There has been a lot of discussion between August and now of what happens with the dollars that have been set aside for the event center project. Holmes gave the update that Foothill is looking at projects that they would like to do, and how they could use some of those dollars. De Anza has submitted their recommendation, and ultimately the board decides how they allocate those funds.

Holmes noted that there will most likely be a board study session on March 4 to discuss Measure G. When asked that the next steps are for De Anza, Holmes noted that he will continue to gather details and is waiting for Foothill to move recommendations forward, to come together and have a discussion. Holmes highlighted that the task force presented a recommendation that met the request of what the board asked for, an event space and building addressing student needs.  

Members expressed appreciation to the Measure G task force.

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Health Center Update

The county is looking at a feasibility study for building a health clinic in parking lot B that will be presented at the supervisors’ board meeting on February 27. The county will then move forward with community outreach. Grey collected a list of questions and submitted them to the county; the responses can be found here.

Holmes noted the concerns about the impact that it would have on the flea market and how De Anza would address those issues. Grey is attending those meeting. The impact would be during construction, the flea market generates about 300k in a normal year revenue that goes straight to DASG. There will have to be a ground lease with the county, with the expectation that the loss revenue be written in the lease and it will go directly to DASG.

Holmes noted that the delay in campus projects, the more cost it will be. Members expressed concerns in disruption to the flea market, space that they use and how they construction schedule of the medical center will impact the construction of Measure G projects. Grey noted that the final decision is on the Board of Trustees and how to move forward. Wong highlighted that DASG has many concerns and questions, both from vendors, students, and community at large. Holmes highlighted that information will be shared as received and will keep all informed. Grey noted that the impact on student parking, will be particularly during construction.

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RAPP (Resource Allocation and Program Planning) Update 

Bulletin Item: Approval of SWP funding requests

There was a request from the CTE committee to specify some of the expenses/ approved items noting that there is a spending deadline of June 30, 2024. Chacko requested approval of SWP list highlighting that RAPP has approved it and is now coming to College Council for final approval. There were no further questions, and members approved the request.

RAPP members noted that in regard to hiring prioritization recommendations, the committee decided more time was need to discuss before bringing it to college council and will give an update at the next meeting.

Holmes mentioned that in the November meeting there was a complain of a position, within Athletics that was recommended by RAPP and approved by College Council, in which we were informed that a complain will be file with the Chancellor and the Board. Holmes highlighted that the process for moving the position was followed, and if it was to deviate from the process, it needed to be discussed and followed by our campus, not at the chancellor/ board level but rather a campus-wide level. RAAP members noted that the process was followed, and further discussion should happen at college council.

Members discussed next steps regarding this complain, and the process after it is approved by RAPP. Holmes noted that disagreements will happen when positions move forward, and the concern is what happens after it is approved by college council. RAPP has representation from all the constituency groups, and discussion should happen there. RAPP members highlighted that the process is on the website in detail, there is equal representation, recommendations brought to college council are consensus, and agreed upon by the membership. Noting that if questions and concerns arise RAPP is the place to bring those forward. RAPP member highlighted that this particular position was approved by college council, in addition to the recommended list.

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Diversity, Equity and Inclusion Update

Holmes noted previously mentioning working with the National Coalition Building Institute to look at training models that our campus could use. To bring it to campus, Senior Staff was required to go through the training, joined by leadership. The training was then followed the next day by an all-day workshop, there was attendance from classified and faculty. Hernandez noted that the workshop was more of an experiential rather than sit-down workshop, and was well received. The next step is a 3-day train-the-trainer workshop, those who participated in the leadership/all-day workshops are encouraged to submit their interest to Hernandez.

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Report-outs from Governance Teams

Ramos noted that the annual equity action council retreat will take place tomorrow to reground with the leadership/new dean, figure out purpose, and charge for the remainder of the year. Their hope to bring it to college council with a clear understanding of what EAC is focusing on. Looking for members to build up the group, specially from the faculty side, those interested, let the tri-chairs know.

Garcia noted that the professional development day will be on March 1, 2024 at Foothill College.

Maturino on behalf of DALA thanked all who gave donations in contribution to the Latinx Graduation. There will be a Valentine’s Day fundraiser, concha bouquets will be available for ordering and pick up will be on February 14.

Guitron noted that the Village centers will be celebrating one year of being open, more information and flyers to follow.

DASG finance committee approved their recommendation for the DASG budget and the senate will begin budget review and deliberations starting next week.