February 15, 2024

January 25, 2024 Minutes approved.

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College Council Membership

Members continued the discussion of adding Vice Presidents as voting members to College Council. Attendee suggested that if adding administrators, an equal number of other employee groups should be added or adding as ex-officio non-voting members. Other members welcomed the addition of Vice Presidents to the membership, to publicly hear their opinion, ideas and knowledge, noting the importance of broad representation and open conversations where people are represented.

Members reviewed the current membership list to discussed groups represented. Attendee noted that Vice Presidents are expected to lead in direction of high-level decision bodies, also noting accreditation coming up and the importance of decision-makers to be involved in leading capacities.

Tri-chairs to meet with Nguyen and Newell to define terminology such ex-officio and ex-officio non-voting and bring it back to College Council for further discussion.

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ACCJC Accreditation

Holmes and Newell met with the team chair a few weeks ago and laid out the upcoming timelines. The website is updated: Current Accreditation Activities, ISER report, Evaluation process and Accreditation timeline can be found there.

Newell reviewed with members the Accreditation timeline, noting March 4, when the Peer review team will finalize the requests for more information from the college. They are currently looking at the Institutional Self-Evaluation Report (ISER) and will provide any information needede that was not answered in the ISER. The College will have about a week to submit the responses of the request to the peer review team. The information from ISER along with other information gather will be compiled as part of the review process.  

The peer review team has requested to holds a campuswide virtual townhall. This town hall has been scheduled on March 15. Attendees can ask questions of the team, voice concerns about the college and accreditation process. They have asked that senior staff is not be present so representatives can speak freely at that event.

By the end of March, the visiting team will provide core inquiries to recommendations or commendations. The team review roster can be found on the website, additional feedback or questions not asked at the town hall can be emailed directly to them if preferred.     

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Measure G Megaproject Taskforce Update

In absence of Holmes, Guitron invited attendees to share information regarding Measure G. This item will be brought back at the next meeting.

Attendees shared the following:

• At the board meeting the Chancellor talked about his tour with Tina of the Arts quad.
• There will be a special board meeting on March 4 that is supposed to be on the agenda for Measure G. 
• The Chancellor wanted both campuses to come together and develop a process/ proposal for an official recommendation on how to spend the Measure G fund, specifically for the event center. There has not been a cross campus group. Currently on discussion to get campus leaders together, unlikely to happen before March 4 meeting.
• De Anza had presented its proposal back in August, which was well received. Got looked at it again in November. Hoping for more clarity at the March 4 meeting on next steps. 
• Shively worked on the Measure G campaign with the district, there was an intention not to be specific about projects. One thing that was specify as an actual dollar amount was $200 million for affordable housing for student and employees. There was a promise to the public when they close the Flint Center that they would produce some kind of event center, did not specify how much that would cost of how it would look like. It could be problematic for the district going out for bonds in the future. Board documents have list of the initial projects.

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FHDACCD Employee Housing Survey

Members discussed where the survey came from, noting the new consulting group, which was not in coordination with the housing task force. The consulting group gave a presentation at the January board meeting.

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RAPP Reccomendations on Positions- Update

Agenda item not discussed, Holmes not present at the meeting.

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Budget Advisory Committee Update 

The Budget committee released funding to RAPP, went over the carryforward and have a scheduled meeting next week. Meeting information and agenda can be found on the website.

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RAPP (Resource Allocation and Program Planning)

Newell shared recommendation with members, noting the 2023 ending balance and estimated ending balance available. RAPP took all the money available and had a rigorous process to evaluate the faculty, classified and administrative positions requests received. Rapp reviewed in small groups, large group discussions. The Review process is detailed in the RAPP website.

RAPP is forwarding priorities in buckets instead of overall rank list. RAPP is putting forward Bucket 1, would like those 5 positions to move forward. The second bucket is the second most priority noting that within the buckets there is no ranking and no priority within.

In Bucket 2, the four positions presented were consensus at RAPP and are seeking approval from college council. The order/selection in approval of these positions based on how much money is available is up to college council and the president.

RAPP is putting forward Bucket 1 and Bucket 2, along with estimated amounts and subtotal.

Mieso shared additional information in terms of available funds. There are three positions that became vacant after the summer session, which was the cutoff timeline established for funds applied for these positions. Mieso notes that these should not be part of this round of funding, the request that would be applied will be coming in the spring. He is sharing this as informational and will take it back to RAPP for further discussion. RAPP tri-chair noted that if they hold these new three positions back, the new estimated ending balance will be higher and would not have enough money to fund both buckets presented.

Members discussed the buckets, number of faculty positions, vacancies, individual programs and needs of the district in regard of what we put forward as positions.

Members agreed that the recommendation presented will be sent back to RAPP to discuss with the updated information and will be brought back at the next College Council meeting. RAPP will bring back a general summary and updated recommendation. Woodbury asked for clarification on general summary, Guitron to follow-up with tri-chairs.

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Presidential Update

Item tabled, Holmes not present at the meeting.

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Report-outs from Governance Teams

Please read and share with your constituents.

Academic Senate: Academic Senate honored our colleague Jeff Staudinger with a resolution at our Feb 5th meeting.

Guitron thanked all who attended and supported the Villages Anniversary Event.

DALA: Expressed gratitude to all who contributed to the Valentine’s Day Fundraiser. All contributions go to the Latinx Graduation

The Black History Month Opening Ceremony was on Wednesday, February 14, with a special west African dance performance by Kuumba.  

APASA Lunar New Year Potluck will be on Friday, February 23 from 12:30-2 pm.

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Quick News 

Garcia thanked all attendees for their participation and patience at the meeting.