October 14, 2024

I. Call to Order

---

Welcome

Erik Woodbury reminded representatives to fill out their report out. 

Please notify Erik of updates and changes to names or titles.

---

Approval of Agenda and Minutes from  October 7th, 2024.

Mary Donahue moved, Ravjeet Singh seconded to approve both minutes and agenda. No objection.

Agenda and minutes approved by unanimous consent.

---

Public Comment 

Mary Donahue: “This is a really important election. We need to get all our students registered to vote.” 

Mary shared a flyer that faculty may use to urge and help students to register. The flyer has a QR code that students can scan to register up until the day of the election. Impress upon students the history and significance of the right to vote. She noticed that those who registered to vote approached issues such as global warming more seriously. They are more aware of what is going on in the world. Those who are 16 and 17 years old may still pre-register and will be eligible to vote automatically when they reach their 18th birthday. Even those homeless, living out of their cars, can register to vote.

Welcome to the newest Senate member Liana Wong representative for BHES.

---

II. Consent Calendar

---

Approval of Consent Calendar

Hiring Committees:

• ESCI instructor
• Instructor ES - ERMPP 
• Nursing Director/Manager

Campus Center Advisory Board 

Statements of Interest

2 Volunteers for 2 positions

Julie Keiffer-Lewis, AFAM, IIS

Sunghae Jung, Nursing, BHES 

Cynthia Kaufman moved to approve the consent calendar that included the hiring committees and the campus center advisory board. Jayanti Roy seconded. No objections, approved by unanimous consent.

Common Course Numbering Phase II Convenings   

Volunteers

Erik Woodbury has submitted the first set of names for the convenings. 

The second set of names are due to the officers by 10/18 for confirmation in the next Senate meeting 10/21. Biology can have up to four nominations for two different courses. They still need 2 volunteers from math, and 2 from astronomy. Erik encouraged people to get involved in shaping the template for the common course numbering. D

---

III. Needs and Confirmation

---

District and College Needs (Attachment)

2- faculty-Due Process Pool for Tenure Committee-

This committee consists of faculty, administrators, and members from FA that form a panel anytime there is an issue with the tenure process and procedures.

It is not a judicial panel that makes decisions. It is simply a panel that hears all sides of the issue and puts forth a proposal to the president who then looks at it and makes the decision.

It is a very important part of shared governance, the fairness of the tenure process, and it is definitely something that falls within the purview of the Senate and faculty. The faculty voice and opinion is important for new faculty in the tenure review process.

The pool should have been established in the spring. Committee members have to be tenured faculty.

Bob Singh and Jayanti Roy volunteered.  Veronica Acevedo moved to approve, Ravjeet Singh seconded. No objection. Motion approved.

1 - Faculty Representative PDL Committee; 

Another committee that has immediate needs. The PDL forms are due at the end of this week. The committee will be starting the application review process soon. Mary Pape encouraged the representative to consider volunteering as well as communicating the need to their  constituents.

AS Scholarship Committee 

Felisa and the committee worked hard last year to create a draft and application for the scholarship. They focused on reaching students with needs who don’t seek scholarship opportunities for various reasons. The aim was to remove obstacles for application. The committee needs members to step up to implement and administer the scholarship. 

COOL Committee

The committee was set up last year. The membership includes representatives from all divisions. There are still openings with no representation from many areas and divisions. In last year’s discussion, there was a suggestion to get representation through the villages but there were concerns over communication.

Tenure Review At-Large Representatives

Ongoing need.

Cynthia Kaufman asked about the Environmental Sustainability Advisory Committee that she was appointed to last year. The committee has not met this year. She would like to know if the committee still exists and if should continue to serve on it. Erik Woodbury will look into the status of the committee.

---

IV. New & Continuing Business

---

Quick Notes:

Foothill Resolution on Budgeting, Campus Safety, and Door Locks

Erik Woodbury shared that the Foothill Senate is discussing on their agenda today a resolution to ask the administration to prioritize their budget around campus safety. There was concern over campus classroom doors during a lockdown. Most instructional doors have to be locked from the outside, not the inside. 

If the Foothill Senate passes the resolution, it will be presented to the Board of Trustees. 

Felisa Vilaubi added that the FA voted to support this resolution. She highlighted on the subject of priority and safety the  ongoing conversation on funding tasers for the police while people could not even lock their classroom doors.

Also, in the Report-out from FA

Foothill Senate Locking Doors Resolution 

The FH Academic Senate is proposing a resolution that makes it clear the faculty as a whole, both Senate and FA, are moving in the direction of wanting prioritization of basic security measures that benefit everyone.

---

Orientation to Senate

Intro To Senate 2024

Erik Woodbury continued with his Senate orientation with “How the Academic Senate Meetings are Organized?” (slide 16)

On the Brown Act 

The Brown Act is a public meeting access act. Any legislative body like the Academic Senate is subject to the Brown Act that sets forth a number of rules to ensure public access and how those meetings are held. These rules included timely publishing of the agenda, public access to the meeting, as well  the public’s ability to speak and participate in the proceedings.

What is a meeting?

Any congregation of a majority of its members gets together to hear, discuss, deliberate, or take action upon any items within the jurisdiction of the legislative body. A meeting could have discussion without a vote or final decision. 

Erik gave some examples of what is not a Senate meeting, like serial meetings, social gathering, conferences, or meetings of another legislative body.

The representatives play an important role in communicating the information to their constituents, then bringing feedback and concerns back to the Senate.

Hybrid meeting.

During the pandemic portions of the Brown Act were suspended. When those exceptions ended, the Senate returned to operating under the classic Brown Act rules. For example, the Senate must post its agenda with all locations where any member is attending from to have the meeting open to the public. Some locations that are not accessible to the public do not count, like a hospital bed or a car. Executive members cannot attend as a voting member and do not count toward the quorum.

Quorum

A meeting is not valid without a quorum, over half its members. To make a quorum, the members must be physically inside the district boundaries, whether in the room or attending online.

Meeting Structure (slide 5)

Meeting every Monday, 2.30 to 4.30  in a hybrid modality. agendas are published online on the Senate website along with a meeting link that anyone can join from. Any online location that someone is attending from has to be published in the minutes. And that location has to be publicly accessible so members of the public can attend from there. If that published location is not available, then that meeting is invalid. If the meeting location is not posted in the agenda, that member does not count toward quorum and cannot vote.

How to attend online and where to find the form?

The information and link are in the meeting invite. Fill out the form for each meeting to be attended online. Those approved for attending online are listed on the bottom of the agenda. Those not listed will be considered absent and cannot vote.

Agendas are supposed to be posted at least 72 hours in advance of the meeting location in a place freely accessible to members of the public.

The Senate does not have closed sessions. That is reserved for legal or personnel matters.

Agenda content

Any member may request items to be put on the agenda that is appropriate and within Senate purview. The officers discussed items and published the agenda.

Why is quorum important?

If a meeting does not make a quorum, it cannot start. No business can be done. No presentations, no discussions, and no decisions. It also wasted the time of those who showed up for the meeting.

---

Proposed POCR Plan  (3rd Read)

Mary Pape asked James Capurso whether POCR was a requirement?

James Capurso: Absolutely not. Completely optional. POCR is the next level to the RSI training that is required to meet the minimum expectations. 

Some people have expressed interest in doing POCR.

There are benefits and advantages of having a POCR approved/certified course. Those courses get a badge and are placed on the top in the CBC exchange list in different disciplines and departments. This is the list for students to sign up for online courses across the state.  Another benefit for online instructors would be the cost-free training on new techniques, technologies, and best practices related to online learning. Also, there is the POCR Evaluator who would coach and guide the faculty through the whole process.

Cynthia Kaufman moved to adopt the proposal; Veronica Acevedo seconded

Lauren Gordon asked about possible PGA units for the training; James will look into it; starting with Sal in Staff Development.

Shagun Kaur objected to the motion, wanting more clarity on the PGA portion.

James explained that this was the first step in developing the local POCR program. The proposal was approved by the COOL committee back in June. The next step was to inform the state level POCR team of the decision. Then set up the process for application and implementation before it could be officially offered for faculty participation.

Participation is optional but the time commitment varies depending on individuals. Therefore, there is a chance that there will be no PGA for POCR. Mary Pape pointed out that POCR was in place before the pandemic. There were both part-time and full time faculty that went through the process with the state. The updated 2024 POCR process is done locally by one’s peers instead of people from the state.

Yes 2, No 1, Abstention 0. Motion to adopt proposal passed.

---

GE Committee Development

Erik Woodbury summarized the discussion from the last meeting.

Operational suggestions on how to develop processes for review.

How to support large divisions?

When and how do people review the course outline of record, COR? 

What is the relationship of the course outline of record / rubric to the GE criteria? 

What is the curriculum process for each GE?

It was suggested that the Curriculum Committee is already charged with the operational portion of the work that uses the guiding principles of GE to determine the GE criteria. There appeared to be overlaps between the existing work of the Curriculum Committee and what was proposed for the GE Committee to review.

Discussion

The GE Committee should take a broader view to support and help faculty to teach in accordance with the GE philosophy. For example, training people to teach in a multicultural way, including contributions from marginalized groups. Include diverse perspectives and contributions in the disciplines such as gender, cultural values, and or societal perspective.

The GE Committee will meet and deliberate according to the charge; The GE Committee will come back to the Senate with suggestions and recommendation for Senate decision. The Committee will need curriculum training. Membership should include people already in the curriculum committee

Perhaps, some staff professional development to help and support faculty with the GE criteria,

There is a need for check and balance. The J1 evaluation could check for  and identify areas for improvement

Determine the purpose of a GE committee. Clarify its role with regard to the curriculum committee.

Erik Woodbury will send out a summary of the five items for the charge. Senate will review and approve the charge.

Next week continue with

• Finalize the Charge
• Define Membership
• Determine Timeline

---

Enrollment and Budget Information Presentation

Presentation

Lydia Hearn, Interim Vice President of Instruction, gave a presentation on Student Centered Funding Formula (SCFF), Enrollment, and Strategic PlanningShe focused on Fund 14 the General Fund. She has been sharing this information with several groups including RAPP.

She explained the previous funding model that was enrollment focused and many terms like Productivity, FTEF and Breaking Even. 

The New Funding Model Student-Centered Funding Formula (SCFF) allocates additional funding that takes into consideration equity and student success. 70% of the new funding is like the previous model, with base allocation linked to FTES enrollment. However, students under certain categories, like special admit and incarcerated, receive additional base funding.

In the 20% Equity portion, there was supplemental allocation funding for Pell Grant recipients, AB540 students, and California Promise Grant  Recipients.

In the 10% Success section, there was Student Success allocation for students achieving Associate Degrees for Transfer, Associate Degrees, Baccalaureate Degrees, Credit Certificates, Transfer Level Math and English, etc. De Anza has the most student completion of transfer level math and english within first academic year

The current budget challenge for De Anza has to do with declining enrollment since 2017-18. The college has been Hold Harmless and funded at the 2017-18 level that is in effect through 2024-25. The college will need to either ramp down to a lower base line or to grow back to its previous level. It is faced with the difficult decision, to shrink or restore

The college has come up with several options, strategy, and scenarios.

There are other factors for consideration like the Fifty Percent Law and the Full Time Faculty Obligation (aka “75/25 rule” or “FON”)

---

Good of the Order

Please review all report outs 

James Tallent: Automotive annual can food drive.

Shagun Kaur highlighted some upcoming discipline specific OER webinars in the Report Out. 

James Adams: Please remember to fill out the OER Usage Survey! Make sure you fill out the “textbook used” sections! They’re just as important. The survey is short and it’s crucial. Here is the survey. 

Know your Ballot event   

https://www.deanza.edu/events/event.html?id=178113870

---

Adjournment

Cynthia Kaufman motioned, Sherwin Mendoza seconded, to adjourn, no objection.

---

Attendance

In person

Erik Woodbury, So Kam Lee, Mary Pape

Veronica Avila Acevedo, James Adams, Viviana Alcazar, *Sam Bliss, Umar Douglas, Mark Hamer, Kevin Glapion, Lauren Gordon, Cynthia Kaufman, Shagun Kaur, Sherwin Mendoza, Lisa Mesh, Christian Rodriguez, Jayanti Roy, Lakshmikanta "LK" Sengupta, Ravjeet Singh, Sukhjit Singh, James Tallent, Lianna Wong, Christina Wright

Online

Mary Donahue, Mark Landefeld, 

Absent

*Deborah Armstrong. Megan Brophy, Dawnis Guevara, *Jin Huang, Leah Smith

*Non-voting members