Resource Allocations

Forms

Resources to inform the process

Lottery Funds Process

As approved by College Council (May 16, 2025) a base amount of $1,000,000 per year is allocated to the following programs:

Academic Services (campuswide software) $245,000
Business, Computer Sciences, Applied Technologies $75,000
Biological Health and Environmental Sciences  $60,000
Creative Arts $35,000
Enrollment Services (basic needs, food pantry) $100,000
Equity and Engagement $2,000
Intercultural, International Studies $3,000
Language Arts $50,000
Learning Resources $155,000
Physical Education and Athletics $190,000
Physical Science, Mathematics and Engineering $70,000
Social Science and Humanities $13,000
Counseling, Disability Support Programs and Services $2,000
  • Any additional funding above $1,000,000 will be put in a contingency fund for the VPI to use for campuswide needs and additional division needs for eligible expenditures.
  • If any given year the State’s Lottery allocation falls under $1,000,000, we will take the difference from our reserves, which currently is over $2,000,000.
  • Sweep funding every year just as the college does with B budgets. Divisions will be consulted as to whether they are saving that year’s funding for a specific reason.
  • There is no need to itemize potential expenditures.
  • Provide better training for employees to distinguish between types of funding (e.g. Lottery, Instructional Equipment, Strong Workforce, B budget).
  • Evaluate by 207-28 to determine if the process is working.
  • Evaluate allocations and expenditures every 6 years (in alignment with college’s planning cycle) and revise allocations as necessary.

Submission Process for Instructional Equipment, Strong Workforce & Perkins

  1. Deans work with departments to compile resource requests that fall outside of Lottery expenditures in fall of each year.
  2. Draft resource requests are submitted to the CTE Program Coordinator (to review for SWP/Perkins fund allocations).
  3. Draft resource requests are then submitted to area Vice President who works with the area to finalize resource requests.
  4. Final resource requests are submitted to RAPP in the spring quarter.
  5. RAPP reviews all requests and determines funding allocations.
  6. RAPP decision on resource requests is forwarded to College Council for review and approval.

Evaluation of Resource Requests

  1. Amount of money available in Instructional Equipment fund is confirmed by the Budget Advisory Committee by the end of Winter Quarter ​
  2. Requests for SWP/Perkins funds are evaluated and assigned a recommendation by the CTE committee and forwarded to RAPP​
  3. Other restricted funds (i.e., grants) are evaluated and assigned by the fund manager and likewise forwarded to RAPP​
  4. RAPP reviews requests not funded by restricted sources and finalizes recommendations for expenditures to College Council.​

Criteria for Resource Requests

  1. Resource requests are evaluated for completeness and content by a subcommittee of RAPP. ​
  2. Requests with missing or insufficient information are returned to area managers/deans for clarification. This may include:​ 
    • Errors in identifying requests that require labor/installation/infrastructure ​
    • Errors in identifying the correct funding source​
    • Incomplete or repetitive justifications​
    • Questions regarding necessity or impact of desired purchases​
    • Repeat of funded requests from previous years​.
      • These requests will still be considered, as long as updates are made and promptly and returned to the committee​.
  3. Requests are arranged with respect to needed/desired and direct/indirect impact on programs.

Agreements

RAPP members agreed to the following as it pertains to lottery and instructional equipment (version 6.23.23)

  1. Establish an annual reserve for instructional equipment:
    1. Hold back $500,000 annually for instructional equipment and reassess annually
    2. $500k between the main account and the contingency account.
    3. larger requests could come out of the reserve.
    4. $100,000 will be reserved in the VPI contingency account.
  2. Establish a VPI contingency fund for emergency requests:
    1. if the request is over $100,000, the request must come to RAPP for approval.
    2. If under $100,000 can come from the contingency fund and VPI may use discretion to fund as needed. 
  3. Establish a Lottery contingency fund:
    1. establish a fund of $100,000.
    2. Lottery funds should be used first when applicable.
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