October 31, 2024

Call to Order 

• Michi calls the meeting to order at 11:00 AM 

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Roll Call 

Senators	Present	Absent	Late	Excused
Michi Ozaki (Chair)	X
Minseo Kim	X
Dariga Burkhanova	X

Interns	Present	Absent	Late	Excused
Bella Eydel			X
Elisha Wjayaa			X
Mia Lin	X
Myles Vongnakhone	X
Yewon Kim	X
Yoon Po Po Aung	X

Advisors	Present	Absent	Late	Excused
Dennis Shannakian			X

Guests
Seungho Jang (2nd)
Fiona Chang (4th)
Chaela Zalae (3rd)
Dicario Darren Liong (1st)
Mahder Aklilu (Advocacy Liaison)
Mauricio Jimenez Rosas (1st)
Julia Kuzniarz (3rd)
Caitlin Lam (3rd)

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Approval of Minutes 

• October 24th, 2024
  Moved by Dariga
  Seconded by Minseo

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Public Comments 

• Michi: Our advisor has changed from Dayna to Dennis.

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Advisor Announcements 

• None

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Business Item 1

Title: Check-in

Presenters: All

Prompt: Would you rather go to a haunted building or watch a horror movie?

Business Item 2

Title: Approval of updated Eco-Fund Application

Presenters: Dariga

• The final EcoFund form was updated, and discusses. Certain parts were slightly modified, to make the application easier. EcoFund Form was approved to be posted online.
  
  Moved by Minseo
  Seconded by Dariga
  
  

Business Item 3

Title: Bike Program Updates

Presenters: Minseo

• Michi: Bike program scheduled for Week 9. Tasks include confirming bike availability.
  
  Dennis: Some bikes were not returned; one was stolen, and a police report was filed. Discussed possibility of students covering fines or tracking bikes with Airtags.
  
  Minseo: Should we meet specifically with the student involved? A bike was stolen despite having an Airtag, which was removed. The student feels the fine is unfair, given the circumstances. Suggested bike insurance as a potential solution.
  
  Dariga: Asked if community cycles org. offers insurance.
  
  Minseo: Unaware of any insurance from the organization. Raised question of how to handle the stolen bike situation and fines.
  
  Yewon: Suggested a payment plan for the student.
  
  Michi: Proposed a private meeting with Minseo, Dennis, the student, and herself.
  
  Minseo: Other updates: Regular bike lights need replacement; two people needed to research new options. Interns also needed for slide preparation and helmet count.

Business Item 4

Title: Eco Fund Updates

Presenters: Dariga

• Dariga: EcoFund workshop will be on November 18th, 2024.
  
  Michi: Make sure to have your presentation 1 week before the workshop, and submit the marketing request. I will also ask you to go over the workshop slideshow during the committee meeting before the actual workshop. Please keep this in your mind and be prepared

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Introduction and Approval of Prospective Interns 

• None

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Public Comments 

• Guest: Do we have bike insurance for this quarter?
  
  Michi: No, unfortunately, there’s no insurance for bike rentals this quarter.
  
  Yoon: Is it possible to separate the lost bike fee into quarterly payments, with a hold on the account if unpaid by registration?
  
  Minseo: The only problem is transcript access, as unpaid fees could restrict retrieval.
  
  Bella: Do we ask how long students plan on keeping their bikes?
  
  Myles: Are students who plan to keep their bikes for the next quarter required to return them?
  
  Dennis: Checking bikes in and out quarterly would require support from the ES committee to assist OCL staff.
  
  Dariga: Let’s set specific dates for bike check-in/check-out.
  
  Yewon: Could we schedule a meeting with the student with the stolen bike and the financial department to find support options?
  
  Myles: Was the intern form fixed to include the ES option?
  
  Michi: Emailed Dennis about it.
  
  Dennis: Will check the email now.
  
  Michi: Reminder to inform senators of any planned absences or delays to meetings.

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Adjournment 

• Michi adjourned the meeting at 11: 55 AM.